Planning checklist

Foundations

• Shared budget ranges
• Guest-count estimate
• Must-haves vs nice-to-haves

Vendors

• Venue or setting
• Photo/video
• Food & beverage
• Music or ceremony audio

Guest experience

• Travel and lodging notes
• Accessibility needs
• Day-of schedule shared with key people

Week-of

• Final headcount
• Vendor contact sheet
• Backup weather plan